Subfonds EVT - Events

Identity area

Reference code





  • 1960 - 2021 (Accumulation)

Level of description


Extent and medium

Material in this collection consists of digital, paper, books, CDs, metal, and photographic items.
2 boxes and 2 books.

Context area

Name of creator

Biographical history

Archival history

Immediate source of acquisition or transfer

Items have been acquired from many different sources over several years.

Content and structure area

Scope and content

This collection focuses on major events that have occurred to the school and its pupils. This includes the Quatercentenary celebrations and the school's reaction to the COVID-19 pandemic.

The Quatercentenary celebrations compromised of several events including the visit to the school by Queen Elizabeth II and Prince Philip, Quatercentenary ball, and special productions to celebrate the recent opening of the Queen Elizabeth Theatre.

There is a detailed series on the school's Speech Day which includes a comprehensive list of programmes and award winners from the ceremony.

There is a excellent record of items showing how the school reacted to the COVID-19 pandemic. There is general communication to parents and staff, information on the structure of face to face and distance learning teaching, and also an illuminating collection of photographs taken by Ms. Fernandez in 2021.

Appraisal, destruction and scheduling

As far as is recorded, these items are fully appraised into the collection.


It is expected that there will be accruals into this series, especially for the series on Speech Day, Dinners and Reception, Various, and COVID 19 2020.

System of arrangement

This sub-fonds is divided into 5 series based upon event or theme. Where possible, items have been kept in their original order and/or in order of acquisition. Any digital files are stored in folders that replicate the series arrangement.

Conditions of access and use area

Conditions governing access

Due to child protection, material from the last 8 years will have restricted accessibility.

Conditions governing reproduction

Specific conditions for individual items/ files will be noted on their specific entries. Some photographic material is copyrighted to the photographer (see COVID 19 2020 sub-series)

Any request to reproduce material externally must be approved in advanced by the school's archivist due to copyright and GDPR concerns. Please email

Language of material

  • English

Script of material

Language and script notes

Physical characteristics and technical requirements

Specific characteristics for individual items/ files will be noted on their specific entries.

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Name access points

Description control area

Description identifier

Oakham School, Oakham, Rutland, United Kingdom

Institution identifier

Oakham School.

Rules and/or conventions used


Level of detail


Dates of creation revision deletion


  • English



Accession area