Subfonds HOU - Houses

Identity area

Reference code





  • 1905 - 2023 (Accumulation)

Level of description


Extent and medium

This collection consists of material including photographs, paper, negatives, books, and digital born items.
17 boxes.

Context area

Name of creator

Biographical history

Archival history

Immediate source of acquisition or transfer

Items have been acquired from many different sources over several years. Much of the material has been donated directly from the respective houses and housemasters/mistresses.

Content and structure area

Scope and content

This collection contains material relating to the history of the houses and their pupils. Each series is focused on a different house and many contain rich and detailed photographic records of houses year by year. Some houses are more detailed than others.

Other highlights of this collection include house handbooks, which help to induct a pupil into a house and its daily routine; photographs of daily life, including house events and leisure time; and administrative documents such as house diaries which record the calendar of house events, achievements of pupils, and accounts of incidents.

Included in this sub-fonds are houses which are no longer in existence such as Johnsons and Ruddles.

Appraisal, destruction and scheduling

As far as is recorded, these items are fully appraised into the collection.


It is expected that this series will continue to see acquisitions regularly in the future.

System of arrangement

This sub-fonds is divided in 23 series, each focusing on a different school house. Due to the nature of collecting, material has been sorted in each series into various themes. Material has as such has been added into any series or sub-series based upon date of accession. Any digital files are stored in folders that replicate the series arrangement.

Conditions of access and use area

Conditions governing access

There may be concerns of child protection regarding the more recent house photographs. Names are attached to some of the photographs and these may be redacted when made publicly available.

Conditions governing reproduction

Specific conditions for individual items/ files will be noted on their specific entries.

The copyright for many of the house photographs belong to the photographers or photographic companies. The archives have limited copyright clearance to use Brian and Elizabeth Nicholls photography. Any production of photographs produced by other photographers will need to be approved by external third parties.

Any request to reproduce material externally must be approved in advanced by the school's archivist due to copyright and GDPR concerns. Please email

Language of material

  • English

Script of material

Language and script notes

Physical characteristics and technical requirements

Specific characteristics for individual items/ files will be noted on their specific entries.

Finding aids

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Description control area

Description identifier

Oakham School, Oakham, Rutland, United Kingdom

Institution identifier

Oakham School.

Rules and/or conventions used


Level of detail


Dates of creation revision deletion




Accession area